Can I customize inspection tasks and forms in fleet maintenance software?

Yes, you can edit existing tasks that have been created according to your requirements in the Simply Fleet app.

How do I submit or keep a record of the inspections submitted in a fleet management software?

Simply Fleet app has the option to print the inspection submission or save it as a pdf on the web app. This printout or pdf will include images clicked in the submission as well.

Simply Fleet | AI Fleet Management Software to Reduce Manual Work

Faster
Complete daily fleet tasks

3hrs

Hours Saved
Per week on manual data entry

95%+

Accuracy
On AI receipt scanning

2min

To generate comprehensive reports

Still Wrestling With Spreadsheets and Manual Data Entry?

Fleet managers waste an average of 10+ hours per week on tasks AI can handle in minutes.

Manually typing fuel receipts into spreadsheets

Manually logging mileage, issues, expenses

Scheduling preventive maintenance by hand

Pulling endless reports just to answer simple questions

There's a better way.
Let AI handle the busywork while you focus on running your fleet.

What Simply Fleet AI Does Today

Real AI features that save time right now

Fuel receipts → scanned

Drivers snap a photo, AI extracts odometer, fuel, and cost automatically.

Service invoices → logged

Upload a bill, AI captures labor, parts, and cost details — no typing.

Preventive schedules → auto-created

AI builds PM intervals instantly by make, model, and year.

Reports → answered

With Simply Ask™, just type a question and get instant insights

What Simply Fleet AI Does Today

Simply Fleet takes the pain out of managing your government fleet. Track fuel, maintenance, and expenses while automating inspections and repairs—all without the unnecessary paperwork.

Skip the filters. Just ask.

Simply Ask: Your AI Report Writer

No more complex filters or report builders. Just type what you need, like "Show me vehicles due for maintenance this week", and get your answer in seconds.

No training required. If you can ask a question, you can use it

Generate reports in in 2 minutes, not 2 hours

Perfect for busy managers who don't have time for complex software

"I used to spend hours every Monday creating reports for my boss. Now I just ask Simply Fleet and get it done in minutes. It's honestly like having a fleet analyst on staff."
‍— Marcus T., Fleet Manager, Construction Company

Get Started

Book a Demo

"We have 30 trucks fueling up daily. Receipt scanning cut our admin time from 10 hours a week to less than 1 hour. That's a game-changer."
‍— Linda R., Operations Manager, Logistics Company

Snap a photo. AI does the rest.

Scan Receipts, Skip the Data Entry

Stop typing fuel receipts and invoices manually. Just take a photo, AI extracts vendor, date, amount, and line items instantly.

Eliminate 90% of manual data entry

95% accuracy, even crumpled receipts

Mobile-first, scan on the go, data syncs instantly

Get Started

Book a Demo

GO hands-free

Talk. Don't Type.

Technicians and drivers can log maintenance, report issues, and update records just by speaking. AI transcribes, structures, and saves it to the right vehicle automatically.

Capture details in the moment, not from memory later

3x faster than typing on a phone

Perfect for technicians, drivers, and field managers

"My technicians used to hate filling out paperwork after every job. Now they just talk to the app while they work. Compliance is easier, and everyone's happier."
‍— David K., Maintenance Manager, Municipal Fleet

Get Started

Book a Demo

What AI Means for Your Team

Less admin. More uptime. Lower costs.
Every minute shaved off admin is another minute your vehicles spend moving. That means lower downtime, fewer surprises, and a fleet that runs leaner and more reliably.

Fleet Manager

AI handles receipts, reports, schedules.
You gain back hours every week.

Driver/Operator

Snap photos. Speak updates. Skip the forms. More time on the road.

Technician

Log jobs faster. Track issues easier.
Focus on the fix, not the paperwork.

Try AI Features Free

Book a Demo

Is It Worth Replacing My Current System?

Keeping your current system might feel “safe,” but the hidden cost is holding your business back.

Get Started

Book a Demo

Inefficiencies drive up costs
Fuel waste, repeat repairs, and missed insights quietly eat into margins

Low adoption weakens performance
If your drivers and techs avoid the system, it’s already failing you.

Your future depends on today’s choices
‍Fleets adopting AI now will run leaner and adapt faster, leaving others scrambling to catch up.

Real Fleet Managers, Real Results

“Simply Fleet works! I like the customizable inspection forms and the maintenance reminders. We use this in our company daily and it exceeds the limits of the functions we need it for”

Brandon Roberson

Inventory Control Manager,
Lowe Electric Supply

“One Stop vehicle maintenance solution at rightly price
If you really want to manage a medium/big fleet then its a good solution, all you need to start with is the complete track records of your fleet. If update you maintenance track daily then this application helps you manage a big fleet of vehicles seamlessly.”

Amey S

Director Transportation & Trucking, GOI Car

“Simply fleet is easy to use, makes tracking a breeze. It allows us to keep track of inspections and mileage for our small company”

Jordan K

Preventative Maintenance Manager, Construction company

“Very happy to have found something streamlined and simple-exactly what we were looking for and needed/wanted. We needed something affordable, easy to use, and easy to deploy across a number of employees. This is the first software/platform that has everything we need including a mobile app.”

Tess W

Business Operations Manager, Ledyard Homes

“The automation of fleet maintenance processes has helped us a lot. We've replaced pen and paper by going digital with Simply Fleet. We've automated our inspections, maintenance schedules, mileage tracking, etc”

Robin S

CEO, Computer Software Company

“Simply fleet is very modern compared to old way of using log books for fuel management. Fleet and fuel management are most impactful. The product is very easy to use. The integration with our existing business processes is easy.
”

Pearsons K

Operations Manager,

AI that makes fleet management less work

Free your managers, drivers, and technicians from paperwork, and keep vehicles on the road where they belong.

Get Started

Book a Demo

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Frequently Asked Questions

Still have questions?

Reach out to ask us and learn more about how Simply Fleet can help you

How does Simply Fleet use AI for fleet management?

Simply Fleet uses AI to reduce everyday manual tasks. Today, it powers fuel receipt scanning, service invoice logging, preventive maintenance scheduling by make and model, and conversational reporting (Simply Ask™). Instead of typing or exporting data, managers, drivers, and technicians save hours with instant automation.

What problems does AI in Simply Fleet actually solve?

Fleet teams often waste time on data entry, chasing missing logs, and building reports in Excel. Simply Fleet’s AI solves these problems by: Turning fuel and service receipts into digital records instantly. Creating preventive maintenance schedules automatically. Letting managers ask plain-language questions and get insights on the spot.
This means less paperwork, fewer errors, and faster decisions.

How does AI help drivers and technicians?

Drivers: No need to type long inspection forms or fuel entries. They can just snap a receipt or photo, and AI logs the data.
‍Technicians: AI logs service details from invoices, tracks repeat issues, and updates work orders automatically — so they spend more time fixing and less time typing.

What makes Simply Fleet different from other fleet software?

Most fleet platforms digitize data entry. Simply Fleet goes further by removing it. Instead of more dashboards and clicks, you get:
- AI that does the logging for you.AI that creates schedules, not just reminds you.
- AI that gives answers instantly, without exporting reports.
That’s why we call Simply Fleet the AI-first fleet management platform.

Work 5x Faster With AI-Powered Fleet Management

Still Wrestling With Spreadsheets and Manual Data Entry?

There's a better way.
Let AI handle the busywork while you focus on running your fleet.

What Simply Fleet AI Does Today

What Simply Fleet AI Does Today

Simply Ask: Your AI Report Writer

Scan Receipts, Skip the Data Entry

Talk. Don't Type.