Can I customize inspection tasks and forms in fleet maintenance software?

Yes, you can edit existing tasks that have been created according to your requirements in the Simply Fleet app.

How do I submit or keep a record of the inspections submitted in a fleet management software?

Simply Fleet app has the option to print the inspection submission or save it as a pdf on the web app. This printout or pdf will include images clicked in the submission as well.

Digital Vehicle Inspection Software & DVIR App

Why perform routine fleet vehicle inspections?

Vehicle inspection software is an important solution to improve inspection efficiency and keep fleets safe and compliant. FMCSA requires drivers to keep daily vehicle inspection reports (DVIR) for a minimum of 90 days and fleet vehicles for at least one year.

Increase the vehicle utilization rate along with the asset lifespan.

Minimized vehicle breakdowns, leading to a subsequent reduction in maintenance costs

Reduce unforeseen vehicle downtime and increase uptime, as well as ensure compliance and data consistency with accurate defect tracking, automated reminders, and odometer entries.

Increased safety for operators, passengers, and shipment with streamlined vehicle inspections

Manage vehicle & asset assignments with operators to enable driver accountability

Schedule maintenance and repairs and track mileage and fuel usage.

How can Simply Fleet help?

Going digital with electronic daily vehicle inspection reports (eDVIR) can help fleets streamline their operations. Automating vehicle inspection forms is a great way to ensure that all vehicles in the fleet are inspected regularly and any necessary repairs and maintenance are made on time.

An electronic driver vehicle inspection report (eDVIR) app is an essential solution for fleet managers to ensure that their vehicles are safe and compliant with DOT and FMCSA regulations.

Drivers must go through each task on the pre-trip fleet vehicle inspection form and flag if any task fails compliance checks. The time and money spent on manual data entry for vehicle inspections can be drastically reduced with the use of automated real-time inspections, photos, and comments from a mobile fleet inspection app.

Customizable electronic vehicle inspection forms offer fleets an efficient way to conduct faster vehicle inspections, with notifications about vehicle issues sent instantly to fleet managers

Simply Fleet provides fleet managers with real-time vehicle inspection results, allowing them to address any vehicle defects quickly and effectively.

The fleet vehicle inspection process ensures that all vehicles on the road meet vehicle safety standards. It includes a vehicle check for defects, a visual inspection, and a mechanical test, which checks for problems with brakes, steering, suspension, and other components.

Frequently Asked Questions

Still have questions?

Reach out to ask us and learn more on how Simply Fleet can help you

Can I create customized inspection tasks?

Yes, you can create unlimited vehicle inspection tasks in the Simply Fleet app. To do so, navigate to Vehicle Inspections > Inspection Tasks > Add > Enter ‘Task Name’ and ‘Task Instruction’ > Save.

Can my driver edit an inspection?

Yes! Simply Fleet allows drivers to edit submitted inspections, ensuring they can address their mistakes. However, drivers cannot edit inspections submitted by other drivers.

How do I submit or keep a record of the inspections submitted?

Simply Fleet gives you the option to submit and print the inspection submission or save it on the web app. To do this, navigate to Vehicle Inspections > Inspection Submissions > Select the Vehicle > Click ‘Menu’ in the upper right corner > Export PDF. This printout or PDF will also include images clicked in the inspection process.

Can I schedule an inspection?

Absolutely! Simply Fleet provides for scheduling vehicle/equipment inspections. You just need to go through Vehicle Inspections > Inspection Schedules > Add > Enter ‘Vehicle’ and ‘Inspection Form’ > Save.

How will my drivers access the inspection forms I create?

When submitting an Inspection, they will need to select an ‘Inspection Form’. Here, they will see all the forms that have already been created.

What are the Task Attributes?

Task Attributes are the actions the driver performs on that task. If you choose Pass/Fail, he can mark the task as Pass or Fail. With Value, he can enter a value for the task. With Image Capture, he can click images for the task.

How can I give instructions about an inspection task?

You can add all the instructions to the instructions section while adding an inspection task.

How can I access past inspection reports?

To do so, you have to log in to the Simply Fleet app first and then click on the ‘Vehicle Inspection’ module displayed in the menu. You can get access to a historical inspection report by navigating to ‘Inspection Submissions’.

How will I know if there’s an issue with an inspection?

You can see the issues related to inspections on the ‘Inspection Submission’ dashboard that is provided under the ‘Vehicle Inspection’ module in the menu.

Can the drivers alter inspection forms and inspection tasks?

No, the drivers can only submit inspections

Can I track the time taken for inspections?

Absolutely yes! You can track the time taken by every inspection in the app itself. By navigating to the ‘Inspection Submissions’ module, you can get a record of performed inspections on your vehicles. You can then click and check the start and end time to track the total time spent on the inspection process of that particular vehicle.