Top 5 fleet management software for small businesses

Whip Around is a cloud-based fleet management software designed to help businesses manage their vehicles and drivers more efficiently. Its features include vehicle inspections, maintenance tracking, fuel management, and compliance management. Whip around also offers real-time analytics and reporting to give fleet managers insights into their fleet operations.

Pros:

• Easy to setup
• All basic fleet maintenance modules available
• Integrations with other apps

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Cons:

• Does not include Fuel Management
• Does not include Expense Management
• Needs improvement with reporting

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Pricing:

Whip Around pricing starts at $6 per vehicle per month for the basic plan, while the premium plan costs $11 per vehicle per month. The software also offers a free trial period for businesses to test the platform before committing to a plan. The basic plan has a low cost but also includes minimal features. For basic features like preventive maintenance schedules, the pro plan has to be purchased.  
Although,Whip Around does not require a minimum amount of assets, the Standard plan has a minimum fee of $50 per month and the Pro plan has a minimum fee of $75 per month.

If you are a small business with 30 vehicles, you would be paying anywhere between $180 - $1800 per month depending on your business requirement.

Conclusion: Geotab is an old player when it comes to tracking your vehicles realtime. In terms of pricing, Geotab may be the most expensive compared to other options. If you are a small fleet which doesn’t need tracking you can go with other options in the list.

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AUTOsist is a web-based fleet management software designed to help businesses manage their vehicle fleet and maintenance operations. Its features include vehicle tracking, maintenance scheduling, expense tracking, and fuel tracking. AUTOsist also offers customizable reports to provide fleet managers with real-time insights into their fleet performance. AUTOsist's mobile app is available for iOS and Android devices, allowing drivers to report issues and track fuel expenses in real-time.

Pros:

• All basic fleet management like fuel, services, maintenance reminders, work orders available in the lowest plan at $6 a vehicle per month
• Fuel Card integration available
• Highly rated on the customer service

Cons:

• The app is not intuitive as compared to other competitors. User interface looks dated and needs a massive upgrade.
• Setting up data in the application can be difficult and time-consuming
• The app could benefit from some improvements to its stability and reliability

Pricing:

AUTOsist comes with a 14 day trial period after which you could choose a starting plan starting at $6 per vehicle per month, while the premium plan costs $30 per vehicle per month and $60 with safety cameras. The pricing is the most competitive as compared to its competitors as most functions are available in the basic plan itself.

Although, AUTOsist does not require a minimum amount of assets, the Maintenance plan has a minimum fee of $59 per month.
If you are a small business with 30 vehicles, you would be paying anywhere between $180 - $1800 per month depending on your business requirement.

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Conclusion: AUTOsist is an affordable solution with all the features needed for small businesses to start with a fleet management software. However, the software itself looks outdated and the setting up your data itself could be a daunting task.

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Geotab

Geotab is a leading telematics company that helps businesses improve their operations and save money. Geotab's offerings include features such as scheduling vehicle maintenance reminders, providing visibility into fuel consumption, and driver start and end times to simplify payroll. Additionally, Geotab's solutions create safer drivers and reduce collisions.‍

Pros:

• Real time vehicle and driver tracking
• Optimize the use and maintenance of your business vehicles
• Enhanced driver safety

Cons:

• The interface seems to be clunky and not intuitive
• Difficult to setup and can have a long learning curve
• Device is sold via third party, device malfunctions and may need frequent maintenance

Pricing:

The cost of acquiring a fleet management system can vary depending on the type of arrangement. Buying-to-own a hardware unit may cost around $80 to $120 per unit, whereas renting both hardware and software from a third-party service may cost between $30 to $40 per month, per vehicle.
It offers free installation and a demonstration, but does not have a free trial. Additionally, the company requires a minimum of a three-year contract commitment and provides a 15-day notice of cancellation, which is less than the 30-day notice period usually required by most fleet management services.

Conclusion: Geotab is an old player when it comes to tracking your vehicles realtime. In terms of pricing, Geotab may be the most expensive compared to other options. If you are a small fleet which doesn’t need tracking you can go with other options in the list.

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Fleetio

Fleetio is a cloud-based fleet management software that allows businesses to manage their vehicle fleets efficiently. It offers a range of features that include maintenance tracking, fuel management, asset management, and driver management. Fleetio also provides real-time reporting and analytics to help fleet managers make informed decisions. 

‍Pros:

• All basic fleet management features available
• Easy to use and intuitive interface
• Fuel Card and GPS integration available
• Good customer support

Cons:

• The app is loaded with overwhelming features
• Limited offline functionality
• The reporting functionality needs improvement

‍Pricing:

Fleetio offers 14 days free trial for you to try out. Fleetio offers different pricing plans to cater to different business needs, ranging from $4 per vehicle per month for the Starter plan to $8 per vehicle per month for the Advanced plan. 

The starter plan covers inspection and maintenance reminders while the advanced plan covers work-orders.

 If you are a small business with 30 vehicles, you would be paying somewhere between $120 - $240 per month depending on your business requirement.

Conclusion:

Fleetio is an excellent choice for businesses looking to streamline their fleet management operations and improve their bottom line.

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Simply Fleet is a cloud-based fleet management software designed specifically for small businesses to manage their vehicles and drivers. Its features include maintenance scheduling, fuel management, digital inspections, reporting and more. 

Simply Fleet also offers customizable reports to provide fleet managers with insights into their fleet performance. The key benefits of using Simply Fleet include 

Pros:

• All basic fleet management and maintenance features available
• Easy to use and intuitive interface
• No setup cost
• Great customer support

Cons:

• No work orders & issue management yet
• No Fuel Card and GPS integration available

‍Pricing:

Simply Fleet has very fair pricing plans to offer. It comes with a Free Plan for up to 5 vehicles with no strings attached. This is good for folks who want to try the software or have a micro fleet.

It doesn’t have a per vehicle pricing plan, but grouped into a set of small, medium and enterprise fleet plans. The small plan starts with only $28 for 30 vehicles, $68 for 100 vehicles and $198 for 300 vehicles, billed monthly. That works out to less than $1 per vehicle.

Conclusion:

If you are a small business looking to move away from spreadsheets and paper, then Simply Fleet is the most affordable and user-friendly solution, packed with all the features you need to streamline your current fleet processes.

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