Top 5 fleet management software for small businesses

This article aims to explore the top fleet management software options for small businesses, highlighting the features, benefits, and pricing models of these tools. By the end of this article, small business owners will have a better understanding of the best fleet management software options to help them streamline their operations, optimize fleet performance, and reduce costs.

Small Business in Fleet Management

When we say small businesses, it's not just the number of vehicles but also the nature of their work. Small businesses with limited resources require cost-effective and efficient ways to manage their fleet operations. Businesses such as small construction, landscaping, plumbing, pest control, cleaning services, taxi & vehicle rental companies and contractors can be categorized as small businesses.

Requirements of a Small Business from Fleet Management Software

It is very important that the software works for a business of your size and aligns with your goals. You must choose a Fleet Maintenance Software depending on the size of your company, the number, and type of vehicles you need to track. Some businesses may not require certain features like Telematics, Fuel card integration, and inventory management and you certainly mustn't have to pay for what you don't use.
Small business owners need a highly dependable fleet with minimum downtime and to track all the expenses which go towards their vehicles effectively. This can be attained with features like preventive maintenance scheduling, vehicle inspection, fuel tracking, reporting, expense management and others at a reasonable cost.

All the factors we considered

As mentioned above we looked at over 10- 15 top tools and softwares from the perspective of small businesses and the value it provides for the cost of implementing the software. We also looked the their user interface and ease of use which affects the adoption rate by actual users. We looked at user feedback and reviews on the popular sites and have collated these top 5 fleet management softwares.

FLEETIO

Simply Fleet G2 Review

4.7/5

Simply Fleet Capterra Review

4.7/5

Fleetio

Fleetio is a cloud-based fleet management software that allows businesses to manage their vehicle fleets efficiently. It offers a range of features that include maintenance tracking, fuel management, asset management, and driver management. Fleetio also provides real-time reporting and analytics to help fleet managers make informed decisions. 

‍Pros:

  • All basic fleet management features available
  • Easy to use and intuitive interface
  • Fuel Card and GPS integration available
  • Good customer support

Cons:

  • The app is loaded with overwhelming features
  • Limited offline functionality
  • The reporting functionality needs improvement

‍Pricing:

Fleetio offers 14 days free trial for you to try out. Fleetio offers different pricing plans to cater to different business needs, ranging from $4 per vehicle per month for the Starter plan to $8 per vehicle per month for the Advanced plan. 

The starter plan covers inspection and maintenance reminders while the advanced plan covers work-orders.

Conclusion:

Fleetio is an excellent choice for businesses looking to streamline their fleet management operations and improve their bottom line.

SIMPLY FLEET

Simply Fleet G2 Review

4.8/5

Simply Fleet Capterra Review

4.5/5

Simply Fleet is a cloud-based fleet management software tailored for businesses of all sizes, facilitating the comprehensive management of vehicles, equipment, and fleet personnel.
Its robust features encompass maintenance scheduling, fuel management, digital inspections, issue tracking, work-order management, and reporting capabilities.
Notably, Simply Fleet provides customizable reports, empowering fleet managers with detailed insights into the performance of their fleets.


The key benefits of using Simply Fleet include 

Pros:

  • All basic fleet management and maintenance features available
  • Easy to use and intuitive interface
  • No setup cost
  • Great customer support

Cons:

  • No Fuel Card integration available
  • No GPS integration available

‍Pricing:

Simply Fleet has the best pricing plan compared to all its competitors. It comes with a Free Plan for up to 5 vehicles with no strings attached. This is good for folks who want to try the software or have a micro fleet.
The Essential plan offers the complete preventive maintenance module at $3/vehicle/mo and the Advanced plan offers additional work order management for $5/vehicle/mo. Both these plans need a minimum number of 5 vehicles.

Conclusion:

If you are a small business looking to move away from spreadsheets and paper, then Simply Fleet is the most affordable and user-friendly solution, packed with all the features you need to streamline your current fleet processes.

WHIP AROUND

Simply Fleet Capterra Review

4.8/5

Simply Fleet G2 Review

4.8/5

Whip Around is a cloud-based fleet management software designed to help businesses manage their vehicles and drivers more efficiently. Its features include vehicle inspections, maintenance tracking, fuel management, and compliance management. Whip around also offers real-time analytics and reporting to give fleet managers insights into their fleet operations.

Pros:

  • Easy to setup
  • All basic fleet maintenance modules available
  • Integrations with other apps

Cons:

  • Does not include Expense Management
  • Needs improvement with reporting

Pricing:

Whip Around's pricing begins at $5 per vehicle per month for the Basic plan, and the Pro plan is priced at $10 per vehicle per month, both billed annually, necessitating a commitment for a full year. While the software offers a free plan for businesses to test before committing, its limited features may not provide a comprehensive overview.
The basic plan, though cost-effective, comes with minimal features, and for advanced functionalities like preventive maintenance schedules, the pro plan is required. With a minimum of 5 assets, the Basic plan starts at $25 per month, and the Pro plan has a minimum fee of $50 per month. For a small business with 30 vehicles, the annual cost would be $1800.

Conclusion: Whip Around appears to meet various needs, but the pricing might be challenging for small businesses without access to a monthly trial.


AUTOSIST

Simply Fleet Capterra Review

4.7/5

AUTOsist is a web-based fleet management software designed to help businesses manage their vehicle fleet and maintenance operations. Its features include vehicle tracking, maintenance scheduling, expense tracking, and fuel tracking. AUTOsist also offers customizable reports to provide fleet managers with real-time insights into their fleet performance. AUTOsist's mobile app is available for iOS and Android devices, allowing drivers to report issues and track fuel expenses in real-time.

Pros:

  • All basic fleet management like fuel, services, maintenance reminders, work orders available in the lowest plan at $6 a vehicle per month
  • Fuel Card integration available
  • Highly rated on the customer service

Cons:

  • The app is not intuitive as compared to other competitors. User interface looks dated and needs a massive upgrade.
  • Setting up data in the application can be difficult and time-consuming
  • The app could benefit from some improvements to its stability and reliability

Pricing:

AUTOsist comes with a 14 day trial period after which you could choose a starting plan starting at $6 per vehicle per month, while the premium plan costs $30 per vehicle per month and $60 with safety cameras. The pricing is the most competitive as compared to its competitors as most functions are available in the basic plan itself.

Although, AUTOsist does not require a minimum amount of assets, the Maintenance plan has a minimum fee of $59 per month.

Conclusion: AUTOsist is an affordable solution with all the features needed for small businesses to start with a fleet management software. However, the software itself looks outdated and the setting up your data itself could be a daunting task.

GEOTAB

Simply Fleet G2 Review

4.1/5

Simply Fleet Capterra Review

4.5

Geotab

Geotab is a leading telematics company that helps businesses improve their operations and save money. Geotab's offerings include features such as scheduling vehicle maintenance reminders, providing visibility into fuel consumption, and driver start and end times to simplify payroll. Additionally, Geotab's solutions create safer drivers and reduce collisions.‍

Pros:

  • Real time vehicle and driver tracking
  • Optimize the use and maintenance of your business vehicles
  • Enhanced driver safety

Cons:

  • The interface seems to be clunky and not intuitive
  • Difficult to setup and can have a long learning curve
  • Device is sold via third party, device malfunctions and may need frequent maintenance

Pricing:

The cost of acquiring a fleet management system can vary depending on the type of arrangement. Buying-to-own a hardware unit may cost around $80 to $120 per unit, whereas renting both hardware and software from a third-party service may cost between $30 to $40 per month, per vehicle.
It offers free installation and a demonstration, but does not have a free trial. Additionally, the company requires a minimum of a three-year contract commitment and provides a 15-day notice of cancellation, which is less than the 30-day notice period usually required by most fleet management services.

Conclusion: Geotab is an old player when it comes to tracking your vehicles realtime. In terms of pricing, Geotab may be the most expensive compared to other options. If you are a small fleet which doesn’t need tracking you can go with other options in the list.

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FAQ

Reach out to us on support@simply-fleet.com if you still have any questions.

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