Managing maintenance and repair work orders often involves stacks of paperwork, manual data entry, and the risk of information getting lost in transit. Here's where the concept of maintenance work order software steps in. By digitizing your work orders for maintenance and repair, you unlock a range of benefits that are bound to enhance your fleet's operational efficiency.
With the advent of technology, traditional paper-based work orders have evolved into a more efficient and streamlined solution– Electronic Work Order System. Everything is stored in a centralized digital repository, making it a breeze to manage, access, and update work orders. The digital nature of these work orders drastically reduces the chances of manual errors. Moreover, each action is logged, creating a trail of accountability.
Automated processes and centralized digital records streamline maintenance and repair workflows, reducing administrative overhead and saving valuable time
All maintenance-related information, including work orders, service history, and documentation, is stored in one accessible location, promoting better organization and easy retrieval
Swift access to digital work orders and historical data leads to quicker maintenance task execution, minimizing vehicle downtime and maximizing operational efficiency
Digital logs of all actions and communications create a transparent record, facilitating accountability for maintenance tasks and decisions.
Gain valuable insights and a comprehensive overview of vehicle downtime, along with a focus on high-priority issues that hinder operational efficiency, through the vehicle maintenance issue management feature in Simply Fleet.
Create, manage, and track work orders directly from issues or from automated maintenance reminder
Facilitate smooth communication with vendors and repair shops, enabling efficient coordination and timely completion of repairs
Prioritize maintenance or repair tasks based on urgency, ensuring that critical repairs are addressed promptly to minimize downtime.
Maintain a clear and comprehensive audit trail of all service actions, ensuring transparency and accountability. Monitor maintenance costs, time spent by technicians on each work order to calculate accurate expenses associated with each work order to control expenditures and allocate resources effectively
The fleet vehicle inspection process is an important step in ensuring that vehicles are safe and compliant. Learn about the different types of inspections and what they mean.
Preventive maintenance is the best way for fleets to reduce and avoid accidents or vehicle breakdowns.
Vehicle & Asset Management is designed to help small business owners track their vehicle assets.
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Admins and Managers can create work orders for open issues / scheduled maintenance from the Work Orders module. These work orders can be assigned to Technicians who will be notified whenever a work order is assigned to them.
Work orders can be created either from reported issues or can automatically be created when a service is due.
When a scheduled work order is triggered, a new work order is created and assigned to the technician as specified in the reminder. The technician is sent a notification with details of the work order. The technician can then accept the work order from their mobile app or the web app.
Technicians can accept work orders, assigned to them, from either the mobile app or the web app. Once they accept the work order, the status of the work order changes to “In progress,” and the vehicle is marked out of service.
Technicians can close work orders once they've finished working on it. This action marks the vehicle as back in service and creates a service record in the system.
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