Know what’s coming due
See upcoming service before it reaches the threshold.
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Set recurring maintenance by mileage, engine hours, time, or a combination. Simply Fleet tracks what is coming due, alerts your team before service becomes overdue, and automatically updates the next maintenance interval after completed service.
Built for vehicle and equipment fleets that need a reliable way to stay ahead of recurring maintenance without depending on spreadsheets, calendar reminders, or one person’s memory.
See recurring service early enough to plan it before the vehicle or equipment crosses its maintenance interval.
See upcoming service before it reaches the threshold.
Use mileage, engine hours, time, or a combination.
Set advance notice before maintenance becomes due.
Completed service updates the next recurring interval.
Set the rule once. Simply Fleet tracks the asset against that schedule, warns the team as service approaches, and updates the next interval after completed maintenance.
Create recurring schedules by mileage, engine hours, time, or a combination.
See upcoming, due and overdue service and alert the team before maintenance becomes late.
Move due service into scheduled work and record what was completed.
Update the next interval after completed maintenance is logged.
Vehicles and equipment do not all reach service intervals the same way. Build each PM schedule around the trigger that makes sense for the asset.
Use odometer readings for recurring service based on distance traveled.
Use engine hours where operating time matters more than distance.
Use calendar intervals for recurring work that should happen regardless of usage.
Apply the same recurring maintenance schedule across similar vehicles or equipment when needed.
Give the team one current view of what is upcoming, due, and overdue.
Every 5,000 miles or 180 days
500 miles or 14 days before due
Use different lead times for different services so the team has time to plan vehicle availability, technicians, parts, or vendor appointments.
On supported plans, due maintenance can move into a work order so the job can be assigned and tracked without another manual handoff.
Create a work order for the due service and assign it to the right technician.
Add the finished maintenance to the asset’s service record with the date, meter reading, technician or vendor, parts, labor, cost, notes, and supporting documents.
When completed maintenance is logged, Simply Fleet updates the next recurring interval automatically.
Smaller controls help teams configure reminders, communicate service details, and give scheduled work better context.
See the next upcoming due points, adjust the starting mileage or date when needed, and let Simply Fleet recalculate the future schedule.
Send maintenance reminders to the people responsible for the asset and add other recipients when needed.
Include workshop, vendor, approval, or preparation notes directly with the maintenance notification.
Use reusable service tasks or templates so recurring jobs can carry the expected maintenance work into the work order.
Service tasks can include suggested parts and estimated labor so technicians have a clearer starting point for scheduled work.
With supported telematics integrations, Simply Fleet can receive current vehicle mileage and use it to keep PM schedules aligned with actual usage.
A spreadsheet can store a maintenance date. The harder part is keeping the process current as vehicles accumulate mileage, work is completed, and schedules change.
| PM task | Spreadsheet / paper | Simply Fleet |
|---|---|---|
| Set intervals | Maintain formulas or dates manually | Recurring mileage, engine-hour and time schedules |
| See what is due | Someone checks the sheet | Upcoming, due and overdue maintenance stays visible |
| Warn the team | Calendar events, calls or texts | Automatic advance reminders |
| Turn due PM into work | Separate handoff | Create work orders on supported plans |
| Reset the interval | Recalculate manually | Next recurring PM updates from completed service |
A spreadsheet records the plan. Preventive maintenance software helps keep the plan moving.
Preventive maintenance software helps fleets schedule, track, and complete recurring service before vehicles or equipment pass their maintenance intervals.
Yes. Simply Fleet supports recurring preventive maintenance by odometer, engine hours, and time, including supported combined schedules such as every 5,000 miles or 180 days.
Yes. You can configure advance warning thresholds and choose who should receive the reminder before maintenance becomes due.
On supported plans, due preventive maintenance can move into a work order for assignment, completion, and service recording.
Supported telematics integrations can sync current vehicle mileage into Simply Fleet so mileage-based PM schedules stay aligned with actual usage.
Preventive maintenance software focuses on recurring scheduled service and due tracking. Fleet maintenance software covers the broader maintenance operation, including preventive maintenance, repairs, work orders, issues, parts, service history, and related maintenance workflows.
Set recurring service schedules, see what is coming due, warn your team before maintenance becomes overdue, and automatically update the next interval after completed service.
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Reduction in Vehicle Downtime
Maintenance Cost Savings
Fuel Efficiency Gains
Time Saved/Week
