How much does fleet management software cost?

The cost of fleet management software varies depending on fleet size, features needed, and provider. Simply Fleet starts at $2 per vehicle per month and offers plans to fit fleets of all sizes.

Can this software be used with different vehicle and equipment types?

Yes. Simply Fleet is compatible with various vehicle and equipment types, from cars and trucks to buses and heavy equipment. It includes an asset grouping feature to organize vehicles by location, supervisor, or vehicle type.

Is Simply Fleet suitable for my fleet size?

Yes. Simply Fleet is scalable and can be customized for fleets of all sizes, from a handful of vehicles to large enterprises.

What kind of reports can I generate with Simply Fleet?

Simply Fleet offers customizable reports including fuel usage breakdowns, maintenance schedules, asset management reports, cost per vehicle, and more.

Can Simply Fleet integrate with other business software?

Yes. Simply Fleet offers telematics and fuel card integrations, eliminating manual data entry across different platforms.

AI POWERED Fleet Management Software

Fleet Management Software for Complete Operational Visibility

Simply Fleet is AI-powered fleet management software for managing vehicles, equipment, drivers, fuel, expenses, compliance, maintenance and reporting from one connected platform. Give growing and multi-location fleets the visibility they need to control costs, improve utilization and make faster operating decisions.

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Built for field teams, location managers and fleet leadership

Based on reviews on

Happy Capterra reviews for best fleet management software

Powerful enough for complex fleets. Simple enough for field teams to adopt.

Multi-group organization Role-based access Telematics integrations Mobile access

One fleet management system

Manage Vehicles, Drivers, Fuel, Costs, Compliance, and Reporting

Fleet asset records, driver workflows, and operating costs live in one system. Each capability connects to the next, and to its own dedicated page for the full detail.

Fleet Vehicle and Asset Management

Centralize vehicles, equipment, groups, documents, and renewal reminders in one record per asset.

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Driver Management and Vehicle Assignments

Connect drivers to assigned vehicles, inspections, and issue reporting through the mobile app.

Explore the mobile app

Fleet Fuel Management

Log fuel transactions manually or by scanning a receipt, and track fuel spend by vehicle.

Explore fleet fuel management

Fleet Expense and Cost Tracking

Combine fuel, maintenance, and other expenses to compare total cost by vehicle.

Explore fleet cost tracking

Fleet Compliance Management

Manage inspections, vehicle documents, and renewal reminders in one place.

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Fleet Reporting and Analytics

Monitor cost, PM compliance, downtime, and asset performance from one dashboard.

Explore fleet reporting software

Built for growing operations

Fleet Management Software for Growing and Multi-Location Fleets

As fleets grow, coordinating locations, permissions, and reporting gets harder than managing more vehicles. Simply Fleet keeps it all in one system instead of creating new data silos.

Organize vehicles and equipment into groups by site, region, department, or however your fleet is structured.
Give fleet directors, managers, technicians, and drivers access automatically scoped to their team.
Import existing vehicle and group records before rolling out to your team.
Connect supported telematics and the WEX fuel card to cut manual data entry.

Multi-Group Fleet Organization

Group vehicles and equipment by site, region, department, or operating unit.

Role-Based Fleet Access

Control what each team can view, enter, approve, or manage.

Consolidated Fleet Reporting

Compare costs, PM compliance, and performance across every group.

Fleet Data Import

Bring existing vehicle and group records into Simply Fleet before rollout.

Telematics and WEX Fuel Card

Sync odometer readings and WEX fuel transactions automatically.

Mobile Fleet Management App

Capture inspections, receipts, and mileage from the field.

Fleet Cost & Performance Monthly view

Total fuel spend$18,420

Avg. cost per vehicle$430

Open work orders9

Renewals due5

Fuel

$18.4K

Maintenance

$13.2K

Other Expenses

$7.8K

Fleet reporting and cost control

Use Fleet Reporting to Control Costs and Support Replacement Decisions

Compare fuel, maintenance, and operating costs across vehicles and groups. Use cost history and total cost of ownership data to support keep, reassign, or replace decisions.

Compare fuel, maintenance, and operating costs by vehicle.
Monitor cost per vehicle and total cost of ownership over time.
Spot vehicles with unusually high repair or fuel costs.
Support keep, reassign, or replace decisions with real cost history.

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Connected operational modules

Connect Fleet Compliance and Fleet Maintenance Workflows

Compliance and maintenance work together. An inspection defect becomes an issue, an issue becomes a work order, and a document renewal reminder keeps your records audit-ready the whole time.

Fleet Compliance Software for Inspections and Renewals

Complete vehicle inspections, track document renewals, and review compliance status across your fleet.

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Fleet Maintenance Software for PM and Work Orders

Schedule preventive maintenance, manage repair work orders, and preserve complete service history.

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AI across fleet operations

AI Fleet Management Software That Reduces Data Entry

Use AI across fuel, service, and reporting workflows to capture cleaner records and spend less time on manual entry.

Fuel Receipt ScanningScan a fuel receipt and Simply Fleet fills in the amount, mileage, and vendor automatically.

Service Receipt ScanningScan a repair receipt or invoice to create the service entry without manual data entry.

Voice LoggingLog fill-ups, services, and updates by talking instead of typing.

AI ReportingGenerate fleet reports with AI assistance, without building them from scratch.

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Connected fleet data

Fleet Management Software With Telematics and Fuel Card Integrations

Bring odometer and fuel transaction data into Simply Fleet automatically to cut manual entry and keep PM reminders accurate.

Fleet Telematics Integration

Sync odometer readings automatically through Geotab, Samsara, or Verizon Connect.

WEX Fuel Card Integration

Auto-import fuel transactions from WEX and connect spend directly to the vehicle.

Fleet Vehicle and Asset Data Import

Move existing vehicle, equipment, and group records into Simply Fleet before rollout.

Phased Fleet Software Implementation

Start with priority groups or workflows, then expand as your team adopts the system.

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Designed for Everyone on Your Team

One platform, tailored experiences for your entire team

Simply Fleet + Samsara: A Switch That Transformed School Bus Fleet Maintenance

Alejandro Berzunza

Founder, Yuca Fleet

Simply Fleet gave me the confidence to grow. Today I have full control over every vehicle in my fleet, right from my phone.From the moment I found Simply Fleet, everything became much easier.

How Simply Fleet Powers Yuca Fleet's Expansion

Brooklynn Henderson

Sargeant, Cottleville Police Dept

We would absolutely recommend Simply Fleet to other police departments, especially those looking to improve organization, reduce manual workload, and stay ahead of maintenance.

How Cottleville PD Upgraded Their Fleet Operations in 2 Days

Our Customers Using Simply Fleet Report

22%

Reduction in Vehicle Downtime

20K

Maintenance Cost Savings

15%

Fuel Efficiency Gains

8hrs

Time Saved/Week

Implementation

Move to Simply Fleet Without Starting From Scratch

Migrate existing records, configure access, and roll out the platform without disrupting day-to-day operations.

Import Fleet Data

Move existing vehicle, equipment, and group records into Simply Fleet.

Configure Groups and Roles

Set up groups and user access around the way your fleet is actually structured.

Connect Existing Systems

Link supported telematics (Geotab, Samsara, Verizon Connect) and the WEX fuel card.

Roll Out in Phases

Start with priority groups or teams, then expand as adoption grows.

Role-Based AccessControl what each role can view, enter, or manage.

Vehicle and Group ImportBring existing records in before rollout, not after.

Mobile App for Every RoleDrivers, technicians, and managers all have mobile access from day one.

Document Renewal RemindersCompliance tracking starts working the moment records are imported.

Buyer questions

Fleet Management Software FAQs

What is fleet management software?

Fleet management software is a system for managing vehicles, equipment, drivers, fuel, expenses, compliance, maintenance, and reporting in one platform. Instead of tracking each of these separately, everything connects, so you get one view of cost, compliance, and vehicle health across your fleet.

Can fleet management software support multiple locations and departments?

Yes. Simply Fleet lets you organize vehicles and equipment into groups by site, region, department, or however your fleet is structured, then filter and report on any group. Assigning an entire group to a manager keeps their access in sync automatically as vehicles move in and out.

Can we import existing vehicle, equipment, and fleet records?

Yes. Simply Fleet supports importing existing vehicle, equipment, and group records, so you're not starting from a blank system on day one. Groups need to be set up first, then vehicles import into them.

Does Simply Fleet integrate with telematics and fuel card providers?

Yes. Simply Fleet connects with Geotab, Samsara, and Verizon Connect through GPS and telematics integrations, syncing odometer readings automatically. The WEX Fuel Card add-on auto-imports fuel transactions as well.

How does fleet management software track fuel and operating costs?

Fuel gets logged manually or by scanning a receipt, and other operating costs get logged against the vehicle they belong to. That gives you cost per vehicle and total cost of ownership without manually combining spreadsheets from different sources.

Can Simply Fleet manage fleet compliance?

Yes. Vehicle documents like registration and insurance get stored with renewal reminders, and inspections capture pass or fail results with photos and signatures. Failed inspection items automatically create an issue, so nothing sits unaddressed.

How does Simply Fleet support mid-sized and larger fleets?

The same system that works for 10 vehicles works for hundreds. Groups keep large fleets organized, role-based access controls what each team can see and do, and existing records import instead of requiring a fresh start.