AI-POWERED FLEET MANAGEMENT & MAINTENANCE SOFTWARE

Less downtime.
More control.

Fleet management and maintenance software that helps keep vehicles and equipment ready for work.

Stay ahead of preventive maintenance, inspections, repair work orders and rising costs. Simply Fleet gives your team one place to manage the work—with AI insights that flag patterns worth investigating.

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Maintenance & uptime Inspections & records Fleet cost control

For vehicle and equipment fleets · No replacement GPS hardware required

Fleet manager reviewing a tablet, with illustrative cards showing Truck 042 oil-change reminder, an AI maintenance spending insight, a DVIR issue, work orders, renewals and a fuel cost summary.

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FLEET MANAGER PRIORITIES

Stay ahead of fleet downtime, inspection compliance and maintenance costs.

Fleet managers need reliable vehicles and equipment, documented inspections and control over repairs,not another dashboard to babysit. Simply Fleet connects the records and workflows behind those everyday priorities.

01 / FLEET & EQUIPMENT UPTIME

Know what could take a truck or machine out of service.

Whether a truck misses its route or a loader sits idle, downtime disrupts operations. Track upcoming service, unresolved defects, and repair progress before schedules slip.

See due maintenance, open repairs and service history together.

02 / INSPECTIONS & DOCUMENTS

Stop scrambling for inspection and repair records.

Drivers and operators report issues, documents expire, and someone needs a service log now. Keep inspections, defect follow-up and renewals easier to find and manage.

Connect inspection results to issues and corrective work.

03 / FLEET OPERATING COSTS

Understand why maintenance costs are changing.

Repeat repairs, parts, labor and fuel costs add up across assets. Compare the numbers and use AI Insights to surface changes worth investigating.

See costs by asset, and dig into the records behind them.

What if your software could tell you where to look first?

That's where AI makes traditional fleet management more useful.

Explore AI Insights

THE SIMPLY FLEET DIFFERENCE

See how a repeat repair becomes something you can act on.

AI Insights points out patterns across fleet records. Simply Ask lets you investigate the records behind them with plain-English questions.

Explore AI features →

AI INSIGHTSRepeat repairs may need attention on Truck 042

Review the related service history, ask a follow-up question, then decide what the team should do.

Recurring repairsWork-order evidenceManager decides

Demo animation requires JavaScript. The four stages are Discover, Review evidence, Simply Ask and Decide. Read how Simply Fleet AI works.

CONNECTED MAINTENANCE WORKFLOWS

Fleet maintenance software that connects inspections, work orders and repairs.

Keep preventive service, mobile DVIRs, defects, work orders, parts, service history and expenses linked to the right vehicle or piece of equipment. The result is a clearer maintenance workflow and better information for your team and AI Insights.

Preventive maintenance scheduling

Schedule service by mileage, engine hours or calendar date, with reminders before work is due.

Fleet inspections & DVIRs

Complete mobile vehicle inspections with photos and signatures; failed checks create issues for follow-up.

Fleet maintenance work orders

Assign repair jobs, track status, record parts and labor and preserve the service history.

Compliance-related records

Organize renewals, service history and inspection documentation.

Fuel and fleet costs

Track fuel, expenses, maintenance cost and total cost of ownership.

AI insights & questions

AI Insights highlights patterns such as repeat repairs that deserve attention. Simply Ask lets managers investigate fleet records by asking questions in plain English.

BUILT FOR YOUR TEAM

Give every team a clearer picture of what needs to happen next.

Different responsibilities. One shared view of the work. Explore how fleet managers, maintenance teams, and drivers or equipment operators use Simply Fleet to stay ahead of delays, defects, and cost surprises.

FLEET MANAGERS

Know what needs attention before it becomes downtime.

Get a clearer view of overdue service, unresolved defects, asset availability, and maintenance costs across vehicles and equipment,without chasing updates from multiple teams.

Prioritize upcoming and overdue preventive maintenance
Follow up on open inspections and repair issues
Investigate high-cost assets with AI-assisted reporting

Explore fleet reporting

Simply Fleet preventive maintenance reminders interface

Simply Fleet inspection submissions records

VEHICLES, EQUIPMENT & TOOLS

Fleet maintenance for vehicles, heavy equipment, and smaller assets.

One fleet can include trucks, excavators, trailers, generators, and power tools. Simply Fleet brings asset records and maintenance workflows together, with service intervals that match how the asset is used.

01 · ON-ROAD

Vehicles & trailers

Trucks, service vans, pickups, buses, and trailers. Follow mileage- or time-based maintenance, inspections, repair history, and costs.

Explore vehicle & asset management →

02 · OFF-ROAD

Heavy equipment

Excavators, loaders, dozers, skid steers, and cranes. Schedule by engine hours and connect service, inspections, and machine costs.

Explore heavy equipment maintenance →

03 · FIELD & SHOP

Small equipment & tools

Leaf blowers, drills, lawn mowers, hand-held power tools and workshop gear. Track assignments, issues and service records.

Explore the Small Equipment add-on →

Small Equipment and tool tracking is an add-on. Supported tracking and maintenance workflows vary by asset type and plan. See small equipment features.

INDUSTRY CHALLENGES

Different operations. Different downtime risks.

See how one connected fleet and equipment maintenance platform adapts to the assets and work that matter in your industry.

VEHICLES + MACHINERY

Construction & contractors

Equipment hours, jobsite changes and repeat repairs.

Track trucks and excavators together, schedule service by mileage or engine hours, and keep costs with the right machine.

Construction & equipment software

ON-ROAD READINESS

Trucking & logistics

Driver defects, roadside delays and maintenance due.

Connect driver inspections, preventive maintenance, and work-order follow-up to each truck's history.

Explore logistics fleets

DAILY ROUTE READINESS

School transportation

Every bus has to be ready for tomorrow's route.

Follow inspection completion, open defects, and scheduled service with records accessible across the fleet.

School bus maintenance

MIXED DEPARTMENTS

Municipal & field services

Service vehicles, field equipment and tools to keep track of.

Manage asset records by crew or department and follow maintenance and documentation across diverse work groups.

Municipal fleet management

WORKS WITH YOUR GPS

Keep your GPS. Make your maintenance data more useful.

Fleet management software and GPS tracking software solve different problems. GPS-first systems specialize in vehicle location, routes and driver monitoring. Simply Fleet focuses on preventive maintenance, inspections, work orders, operating costs and AI-assisted fleet understanding.

Bring in mileage and other supported data from compatible telematics.
Keep inspection issues, work orders and costs connected to assets.
Investigate fleet patterns without replacing every existing tool.

See Simply Fleet integrations

Which job does each system do?

Simply Fleet Maintenance scheduling
 Inspections & defects
 Work orders & parts
 Fleet costs & AI Insights

GPS-first platform

Live vehicle location

Routing & dispatch

Driver safety & cameras

Dedicated telematics tools

Features vary by product and integration. Simply Fleet does not replace every ELD/HOS or GPS-first workflow.

CUSTOMER STORIES

See how teams put Simply Fleet to work.

Real examples of how teams organize maintenance, records and responsibilities across different kinds of fleets.

Construction · Multiple entities

Cosmopolitan Group

One manager handles a fleet spread across multiple companies and sites. Simply Fleet brings vehicle records, service history and renewals into a single place.

170Vehicles1Fleet managerRecords across entities

Read customer story

School transportation · Telematics

Huber Heights City Schools

Samsara odometer data feeds maintenance reminders and scheduled work orders. The team also manages a catalog of more than 800 parts without weekly mileage re-entry.

800+Parts in inventorySamsaraOdometer sync

Read customer story

BEFORE YOU SWITCH

Questions worth answering before you switch.

The practical details that matter when you choose software for your fleet and equipment.

Compare plans

How does Simply Fleet help us avoid missed maintenance?

Schedule servicing by time, mileage or engine hours; track overdue work and unresolved defects; and follow repairs through to completion. These workflows help your team act earlier, although no system can eliminate breakdowns. See how maintenance tracking works.

Can we keep inspection and compliance records in one place?

Teams can organize inspection forms, completed checks, defect follow-ups, service records and renewal reminders in Simply Fleet. The software supports documentation and follow-through; it does not guarantee compliance with every regulation or replace a specialized ELD/HOS platform. Explore inspection and compliance workflows.

What does the AI actually do for my team?

AI Insights reviews supported fleet records and highlights patterns worth investigating, with supporting evidence. Simply Ask helps managers explore their records in plain language. Your team reviews the information and decides what action to take. See Simply Fleet AI.

Can we keep Samsara, Geotab or another GPS platform?

Yes, Simply Fleet supports integrations with selected telematics providers, so you can use a GPS-first platform for tracking and Simply Fleet for maintenance workflows. Supported data, eligibility and plan requirements vary by integration. See how the platforms work together.

Can we manage trucks, heavy equipment and smaller tools together?

Simply Fleet supports vehicles and heavy equipment with date-, mileage- and engine-hour-based servicing. Small-equipment and tool tracking is offered as an add-on, so confirm the features included in your plan. Explore small-equipment tracking.

Can we import our existing fleet data and roll out Simply Fleet across multiple locations?

Yes. You can import vehicles and historical records through CSV files for supported modules, then organize assets into groups by location or department with access based on user roles. Rollout can start with a priority team or workflow and expand in phases. Bulk imports are available; assisted migration, onboarding and training may be paid add-ons. Learn about multi-location fleet management.

Can drivers and maintenance teams update records in the field?

Drivers and operators can record mobile inspections and report issues, while maintenance teams can track repair work orders and service activity. Confirm the exact mobile and offline workflows you need during a demo. Explore maintenance workflows.

SEE IT IN YOUR FLEET

Less time chasing records.
More confidence in what needs attention.

See preventive maintenance, inspections, work orders, cost reporting and AI Insights in the context of your operation.

Book a tailored demo