Eliminate manual effort and accounting errors
Gain real-time visibility into all T&E expenses
Automate reimbursements, reconciliation, payments, and more
Preventative maintenance scheduling and tracking
Automated service reminders and alerts
Historical data analysis to identify recurring issues
Track key maintenance metrics and data in real-time
Increased efficiency, speed and accuracy
Automated regulatory compliance tracking
Customizable inspection and maintenance checklists
Simplified management of permits, licenses, and registrations
Efficient data entry and reporting
Streamlined fuel, maintenance & and inspection tracking
Quick and simple receipt uploads
Accessible from anywhere with the mobile app
Better decision-making with accurate insights
Identify trends and patterns in fleet data
Cost reduction through data-driven decisions
Providing transparency and accountability for stakeholders.
"We are saving 3 hours a week by shifting from spreadsheets and can already see the benefits from looking at the dashboard to monitor the costs and check on reminders in just 2 months of time."
Read Case Study"In my 19 years working in the transport industry, Simply Fleet is the ONLY software program that I have come across that is user friendly, adaptable to my operations, accurate with reporting and very cost effective saving the company a lot in wasted fuel and maintenance costs."
"Simply Fleet works! I like the customizable inspection forms and the maintenance reminders. We use this in our company daily and it exceeds the limits of the functions we need it for."
Read Case StudyYes, you can bulk import your records by going to Menu > Fillups > Upload button on the top.
A partial tank is when you have not filled the tank all the way to the brim. A partial tank does not provide sufficient information to calculate efficiency. You need at least two full tank fill-ups before the app can start calculating efficiency. Let me explain this with an example:Fill-up 1: Odo: 1000 (Qty of the first fill up is not considered). Assuming this is a full tank.Fill-up 2: Odo: 1200. Qty: 10 ltr (Full tank), Dist travelled since fill-up 1: 200 km. Here we know for a fact that 10 litres of fuel were used to travel the 200 km so we can calculate eff by 10/200 = 5 l/100kmFill-up 3: Odo: 1300, Qty: 5 ltr (partial fill-up). Dist travelled since fill-up 2: 100 km. Here we do not know how many litres were used by the car to travel the 100 km since we only did a partial fill-up. Hence eff will be n/a until a full tank is filled up again.Fill-up 4: Odo: 1500, Qty: 10 ltr (full tank). Dist travelled since fill-up 3: 200 km. Now we know for sure that 15 (5+10) litres of fuel were used to travel 300 (200+100) km. So the eff for both fill-up 3 and 4 is updated to 15/300 = 5 l/100 km
If you forget to add a fillup between 2 fill-ups, you can tick the ‘Missed Previous Fill Up’ box. This will re-calculate the efficiency based on the new record values between the earlier existing fill-ups.
Yes, this is possible in the mobile app. To do this, click the Settings icon (next to the Save icon) on the Add Fill-up screen. Here, select the option for 'Trip Distance'.
Simply Fleet does a sanity check between the odometer and date before saving the data. If the date and odometer are out of sync it will not let you save the record. Which means that if you have an odometer value of, let's say, 10000 on 23-Oct-2019, and you try to enter another record with an odometer value of 9500 on 25-Oct-2019, it will not let you. The odo value cannot decrease with increasing date. Correct either the odometer or the date and re-save the record.
A partial tank is when you have not filled the tank all the way to the brim. A partial tank does not provide sufficient information to calculate efficiency. You need at least two full tank fill-ups before the app can start calculating efficiency. Let me explain this with an example:Fill-up 1: Odo: 1000 (Qty of the first fill up is not considered). Assuming this is a full tank.Fill-up 2: Odo: 1200. Qty: 10 ltr (Full tank), Dist travelled since fill-up 1: 200 km. Here we know for a fact that 10 litres of fuel were used to travel the 200 km so we can calculate eff by 10/200 = 5 l/100kmFill-up 3: Odo: 1300, Qty: 5 ltr (partial fill-up). Dist travelled since fill-up 2: 100 km. Here we do not know how many litres were used by the car to travel the 100 km since we only did a partial fill-up. Hence eff will be n/a until a full tank is filled up again.Fill-up 4: Odo: 1500, Qty: 10 ltr (full tank). Dist travelled since fill-up 3: 200 km. Now we know for sure that 15 (5+10) litres of fuel were used to travel 300 (200+100) km. So the eff for both fill-up 3 and 4 is updated to 15/300 = 5 l/100 km
Yes, Drivers can add fill-ups, services, expenses for the assigned vehicles from their mobiles and this will be available on the cloud for his manager / Admin to see and download.
Yes, this is possible in the mobile app. To do this, click the Settings icon (next to the Save icon) on the Add Fill-up screen. Here, select the option 'Auto detect filling station and brand based on location'.