DVIR (Driver Vehicle Inspection Report)

A formal report by a driver documenting the pre-trip and post-trip condition of a commercial vehicle.

It's a standardized form completed by drivers to document the condition of their vehicle before and after each trip.

Components of DVIR 

  • Inspection Checklist: A standardized list of items drivers must visually inspect, like lights, brakes, tires, and fluid levels.
  • Defect Reporting: Drivers note any malfunctions or potential safety hazards identified during the inspection.
  • Maintenance Sign-off: Mechanics or fleet managers review the DVIR and sign-off on repairs or confirm no repairs are necessary.
  • Driver Signature: Confirms the driver conducted the inspection and accurately reported its findings.
  • Photo Capability: Modern DVIR systems allow drivers to capture images of defects for better documentation.
  • Severity Rating: Drivers may categorize the severity of discovered issues (e.g., minor, major, inoperable) to prioritize repairs.
  • GPS Timestamp & Location: Electronically records the date, time, and location of the DVIR completion for better tracking.
  • Vehicle Information: Pre-populated section with details like vehicle identification number (VIN), mileage, and model year.
  • Comments Section: Allows drivers to provide additional details or context about reported defects.

Examples of Driver Vehicle Inspection Reports (DVIR)

  • Pre-trip: Driver notices a malfunctioning turn signal during their inspection and reports it on the DVIR with a photo.
  • Post-trip: DVIR reveals a warning light for low engine coolant, prompting a maintenance check before the next trip.
  • Detailed: Driver reports a minor oil leak under the engine in the comments section of the DVIR with a severity rating of "minor."
  • Location-aware: The DVIR system automatically records the location (parking lot) and time (7:30 AM) of the pre-trip inspection.
  • VIN pre-populated: The DVIR form displays the vehicle details like VIN (123456789012345) and model year (2023) for easy reference.

Benefits of DVIR 

  • Enhanced Safety: Early detection of vehicle issues prevents breakdowns and accidents.
  • Compliance: Fulfills legal requirements for regular vehicle inspections.
  • Proactive Maintenance: DVIRs identify potential problems before they become major repairs.
  • Reduced Downtime: Timely repairs keep vehicles on the road and minimize downtime.
  • Improved Recordkeeping: DVIRs provide a documented history of vehicle inspections and maintenance.

Helps identify potential mechanical issues, supports maintenance scheduling, and is often required for regulatory compliance.