It's a standardized form completed by drivers to document the condition of their vehicle before and after each trip.
Components of DVIR
- Inspection Checklist: A standardized list of items drivers must visually inspect, like lights, brakes, tires, and fluid levels.
- Defect Reporting: Drivers note any malfunctions or potential safety hazards identified during the inspection.
- Maintenance Sign-off: Mechanics or fleet managers review the DVIR and sign-off on repairs or confirm no repairs are necessary.
- Driver Signature: Confirms the driver conducted the inspection and accurately reported its findings.
- Photo Capability: Modern DVIR systems allow drivers to capture images of defects for better documentation.
- Severity Rating: Drivers may categorize the severity of discovered issues (e.g., minor, major, inoperable) to prioritize repairs.
- GPS Timestamp & Location: Electronically records the date, time, and location of the DVIR completion for better tracking.
- Vehicle Information: Pre-populated section with details like vehicle identification number (VIN), mileage, and model year.
- Comments Section: Allows drivers to provide additional details or context about reported defects.
Examples of Driver Vehicle Inspection Reports (DVIR)
- Pre-trip: Driver notices a malfunctioning turn signal during their inspection and reports it on the DVIR with a photo.
- Post-trip: DVIR reveals a warning light for low engine coolant, prompting a maintenance check before the next trip.
- Detailed: Driver reports a minor oil leak under the engine in the comments section of the DVIR with a severity rating of "minor."
- Location-aware: The DVIR system automatically records the location (parking lot) and time (7:30 AM) of the pre-trip inspection.
- VIN pre-populated: The DVIR form displays the vehicle details like VIN (123456789012345) and model year (2023) for easy reference.
Benefits of DVIR
- Enhanced Safety: Early detection of vehicle issues prevents breakdowns and accidents.
- Compliance: Fulfills legal requirements for regular vehicle inspections.
- Proactive Maintenance: DVIRs identify potential problems before they become major repairs.
- Reduced Downtime: Timely repairs keep vehicles on the road and minimize downtime.
- Improved Recordkeeping: DVIRs provide a documented history of vehicle inspections and maintenance.
Helps identify potential mechanical issues, supports maintenance scheduling, and is often required for regulatory compliance.
